SOS Committee Meeting 3/18/2021

AGENDA FOR SOS MEETING, MARCH, 18, 2021

-Minutes of February 19, 2021 meeting

-Report on funds received/Aleah

-Report on grant progress/ Shannon & Aleah

     – Murdock foundation

     – AARP Grant

     -Interim Report for LMCF grant

-Progress on renovation

– Planning for ATV Poker Run – Katie & Aleah

      -What has been done

      -What needs to be done, how you can help!

      -Help with advertising

      -Help needed the day of the Run

•MINUTES FOR MARCH 18, 2021 MEETING

The minutes were read and Gloria motioned and Aleah seconded to approve as written. Motion passed.Aleah reported on the financial status of the SOS account, see attached sheet for details. Note that our two most recent grants, Heritage Foundation and the Preservation CLG grant and the Harry W Morrison grants are not reflected in the total, with them you would add $42,500 to the total. Also note that we have had some expenditures for work completed by Trout Architects, and Atlas Co. for asbestos and lead paint testing. Aleah has set up several tracking forms to keep track of incoming and outgoing funds.Grant progress report was made by Aleah and Shannon. The letter of inquiry was completed for the Murdock Foundation grant and sent in earlier this week. We are looking at the application for an AARP grant that needs to go in before the middle of April. They also reported that the interim report to the Laura Moore Cunningham Foundation Grant had been completed and sent to them this week. Forms were handed out and explained for the recording of in-kind labor for all the work committee members are doing. The conversion for Idaho from hours to equivalent dollars in set at $25 per hour. Travel is to be recorded at .14 per mile. If you need a recording sheet let us know.Shannon gave an update of the renovation work since we last met. The classrooms were readied for the demolition crew to begin work on March 8. Since that date the east classroom interior walls and ceiling have been removed as well as the floor 18” inside the walls. Presently you can see from the outside to the inside through the bottom 20 some inches of the walls. The west classroom is still having lead paint removed and lathe and plaster as well. Work will begin soon to excavate the crawl space for a new stem wall that will help support the present foundation.The next topic of discussion was the ATV Poker Run. Katie and Aleah reported on the planning that has already taken place. Katie has identified the route the course will take, figured out where stations will be located and secured a number of helpers for that day. She also discussed ideas for a silent auction and prizes that have already been secured. Aleah shared the posters that she has developed to advertize the event and a number of individuals took some with them to post. Aleah also gave the good news that we have sponsors for the event, the new Gem County Motor Sports business in Emmett, also sponsoring is the Cowboy Chophouse. Liability insurance will be about $200 for the event through the “Ride it out, LLC”. They will also provide some large prizes and $500 to support the event. Katie reported that she has secured a quarter of a beef, a handcrafted knife and some leather goods. Aleah said that BSU will provide small items for the goodie bags. Aleah will be working with Shelly to decide on goodie bags and shirts for the event.The next item for discussion was advertizing. We are planning the see if we could set up a table at the Farmer’s Market in Emmett and perhaps tables at other businesses such as D&B, Tractor Supply, BiMart, ZamZows and others to sign folks up for the event. We need volunteers to do this for us. Let Aleah know. I am attaching a copy of the online letter you can send on to your contact list about the event. Please make use of it.Discussion was had about the possible use of the fire hall for the event headquarters, silent auction and lunch. Aleah is making contact with the new owners of the café to see how they would like to be involved. Shannon said she would contact EMS about having an ambulance on standby for the event.Meeting was bagged by Katie.

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